Selecting a destination can be crucial in planning the perfect meeting or conference. The destination can set the tone for a successful conference and create memorable and lasting experiences. There are several ways that a meeting planner can capture the local flair of a destination. However, selecting a site often requires due diligence and can be quite time consuming. To help meeting planners design the ideal meeting or conference, we’ve outlined a few factors to consider when choosing a destination for group meetings and events.
The Incentive for Excellence
With its year-round Mediterranean climate, extraordinary beaches, celebrated golf courses, active harbor and upscale properties, Newport Beach is an ideal destination for group travel and meetings. It is sophisticated, gorgeous, cultural, active and just plain fun. In fact, Newport Beach has been the backdrop for many movies and TV shows over the years and with good reason – it is stunningly beautiful.
If those aren’t enough reasons to bring you next program to Newport Beach, then perhaps the following list will entice you:
How do I stay motivated day in and day out?
How do I gain more confidence with clients?
How can I reduce my fears and anxiety when speaking to groups?
These are typical struggles for event planners. While there are no easy answers, the best response I can give you is to fill your life with purpose. When this happens, you will be mentally and emotionally tough. Ultimately, you will be at your best day in and day out, regardless of situation or pressure placed upon you.
A great example of someone who has premier emotional toughness because he lives in purpose is Philippe Petit, who was featured in the Academy Award winning documentary, Man on Wire.
The Hyatt Convention Alliance is a program developed for planners who organize multi-year or multi-city bookings for their organizations. This grassroots effort was created to respond to meeting our customers’ needs with turnkey solutions. We simplify an otherwise overwhelming task of contracting multiple meetings at Hyatt’s finest convention hotels by streamlining the sales and event planning processes. This includes:
- Customized concession package and incentives at proposal stage so you can understand multi-year impact on your budget
- Site visit arrangements and/or board presentations to alleviate schedule challenges
- One contract review and negotiation to save you time and legal resources
- Consistent pre and post event reporting between properties to ensure a seamless turnover process leaving the small details of the planning process to us so you can focus on the bigger picture
- Event planning commitment including attendance at prior year event – one more assurance to our strategic approach to ensure we are all working towards the same objective
Meeting planners have plenty of decisions to make when selecting the ideal destination for their group. Not only are hotel and function space important but accessibility, group options, ease of transfers and of course budget also top the list. Yet each element becomes much easier to address when a destination that can fulfill most, if not all of your requirements is selected. But finding that perfect destination can be a major undertaking. To help streamline the process we’ve complied eight key questions that will help weed through your options, enabling you to quickly land the right location for your meeting.