RFP: 2021 Holiday Event Décor
Tentative Program of Events
|6:00 PM||Arrivals and Silent Auction Reception|
|7:30 PM||Plated Gala Dinner and Live Auction|
|10:00 PM||Event Conclusion|
* Note – Load-in and load-out times are TBD at this time. Please plan on same day set and strike for pricing / labor purposes.*
Pricing and Inclusions
The partner(s) will find it of great value to showcase their creativity and services to the Incentive Industry Leaders who attend. The exposure and visibility this program offers is unparalleled, with attendance of 50% meeting and incentive planners!
SITE SoCal has allocated $7,500.00 plus the below sponsorship package in exchange for your consideration of Décor services:
- Logo and image included in our Cvent registration website
- Logo on our SITE SoCal website
- One complimentary table of (8) to attend Gala Dinner ONLY at SITE SoCal Holiday Event
- Décor sponsorship package value of ~ $15,000.00
Please note that SITE would also love to hear of other ideas from you that would be important in consideration of your investment as well.
Requirements of Décor Partner
The 2021 Holiday Event is an elegant, black-tie affair. Please propose reception and dining Décor to fit an upscale environment. We invite you to use your creativity and resources to develop a thorough proposal. Estimated event attendance is 500 pax. However, should we increase over 500, please share pricing for additional pax.
- Reception Décor & Entrance Experience
- Gala Dinner
Entertainment, lighting, or AV needs are NOT required. Selected partner will work with AV and venue sponsors for cohesive design.
Chic Desert Style - Classy, Timeless, Mid Century with Sprinkle of Holiday Inspiration
RFP Sustainability & CSR
As part of our commitment to education and the environment, SITE SoCal is interested in partnering with companies that incorporate sustainable policies into their daily operations. Please highlight any practices in place that will be implemented through your services to contribute to sustainability.
RFP Response Requirements
Evaluation Process and Timing
All proposals to be received by August 6, 2021. The Board of Directors will evaluate the proposals and select winning bid by August 20, 2021. Please provide a full and complete design concept. We appreciate all of our valued supplier partnerships and will provide a fair and equal opportunity for all who choose to participate.