RFP: 2021 Holiday Event Décor

About

The Southern California Chapter of Society for Incentive Travel Excellence (SITE) is dedicated to developing the highest level of professionalism through networking, education, communication, and support to those employed in the incentive travel, meetings, and motivation industry. SITE SoCal also promotes adherence to best practices and a specific code of ethics set forth by SITE International.

SITE SoCal meets several times a year at venues throughout the region, providing educational events and networking opportunities for members and guests. These events range in attendance from 80-725 professional planners and suppliers within the SoCal market.

Objective

SITE SoCal concludes the year with a holiday fundraising celebration highlighting several selected grassroots charities. This year’s event will be an evening black-tie gala held at the JW Marriott Desert Springs Resort & Spa. In 2019, we made the decision to eliminate the table host competition and selected a table Décor sponsor. We’re in search of Décor partners to provide a cohesive and elegant reception and dinner event design. All Décor submissions will be reviewed and voted on by the 2021 Board of Directors.

pdfDownload this Request for Proposal as a PDF(90 KB)

2021 SITE SoCal Holiday Event logo

Tentative Program of Events

6:00 PM Arrivals and Silent Auction Reception
7:30 PM Plated Gala Dinner and Live Auction
10:00 PM Event Conclusion

* Note – Load-in and load-out times are TBD at this time. Please plan on same day set and strike for pricing / labor purposes.*

Pricing and Inclusions

The partner(s) will find it of great value to showcase their creativity and services to the Incentive Industry Leaders who attend. The exposure and visibility this program offers is unparalleled, with attendance of 50% meeting and incentive planners!

SITE SoCal has allocated $7,500.00 plus the below sponsorship package in exchange for your consideration of Décor services:

  • Logo and image included in our Cvent registration website
  • Logo on our SITE SoCal website
  • One complimentary table of (8) to attend Gala Dinner ONLY at SITE SoCal Holiday Event
  • Décor sponsorship package value of ~ $15,000.00

Please note that SITE would also love to hear of other ideas from you that would be important in consideration of your investment as well.

Requirements of Décor Partner

The 2021 Holiday Event is an elegant, black-tie affair. Please propose reception and dining Décor to fit an upscale environment. We invite you to use your creativity and resources to develop a thorough proposal. Estimated event attendance is 500 pax. However, should we increase over 500, please share pricing for additional pax.

  • Reception Décor & Entrance Experience
  • Gala Dinner
    • Chairs
    • Linens/Napkins
    • Centerpieces
    • Chargers

Entertainment, lighting, or AV needs are NOT required. Selected partner will work with AV and venue sponsors for cohesive design.

Style/Décor

Chic Desert Style - Classy, Timeless, Mid Century with Sprinkle of Holiday Inspiration

RFP Sustainability & CSR

As part of our commitment to education and the environment, SITE SoCal is interested in partnering with companies that incorporate sustainable policies into their daily operations. Please highlight any practices in place that will be implemented through your services to contribute to sustainability.

RFP Response Requirements

Thank you for your interest in supporting SITE SoCal. If you would like to submit Décor proposals for Holiday Event 2021, please send a short proposal to Jamie Lee Tiffany, President Elect at .

Evaluation Process and Timing

All proposals to be received by August 6, 2021. The Board of Directors will evaluate the proposals and select winning bid by August 20, 2021. Please provide a full and complete design concept. We appreciate all of our valued supplier partnerships and will provide a fair and equal opportunity for all who choose to participate.

Questions

Questions can be directed to Jamie Lee Tiffany – .