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SITE Southern California 2023 Holiday Event + Charity Gala at the Renaissance Esmeralda Resort & Spa Indian Wells

December 13-15, 2023 – Holiday Event & Charity Gala

Renaissance Esmeralda Resort & Spa
Indian Wells, CA

Let’s come together to celebrate, to connect, and to make a difference. Your participation enriches the tapestry of our event, making it truly exceptional.

SITE Southern California 2023 Holiday Events + Charity Gala

We are thrilled to extend our warmest invitation for you to join us amidst the enchanting ambiance of the Renaissance Esmeralda Resort + Spa in Indian Wells.

This year promises to be a celebration like no other, where camaraderie and compassion converge.

Mark your calendars, secure your packages, and join us in shaping cherished memories at the Annual SITE SoCal Holiday Event + Charity Gala. We eagerly await your presence amidst the splendor and goodwill that this event embodies.


Hosted Buyers

If you are a planner and would like to attend this event, please complete our Hosted Buyer Application.

This application does not guarantee selection and is subject to a final review. All selections are made to ensure the highest quality program for all participants and partners. Your responses should highlight your role, involvement, and impact on direct program spend within your organization.

a group of happy SITE SoCal members with drinks at the Holiday Event & Charity Gala.


Exclusive Event Sales and General Registration will be offered in two waves.

Exclusive Sales and Sponsorship for SITE SoCal Members Only – Registration to purchase an Experience Package, Duo Package, Admission to Exhibit at Sponsor Showcase, Available Sponsorship Options will go live at 10:00 AM on Tuesday, September 5 - Friday, September 15. Pre-sold sponsorships will be automatically registered based on each individual sponsorship.

General Registration for ALL Planners and Suppliers10:00 AM on Monday, October 3. All guests who purchased the Experience Package or Duo Package are responsible to manage their guests through this registration process. You will also be responsible for registering during this phase as well. This includes all Sponsors as well.


Please remember that you must be a current SITE SoCal member to purchase an Experience Package or Duo Package. One package per membership limit, unless you are a Holiday Event + Charity Gala Sponsor. Membership number required at the time of purchase. If you are not sure of your membership number, please contact to avoid any issues once registration goes live. 

Or if you would like to become a SITE SoCal member in order to join us at this exclusive event, please reach out to our VP of Membership, Chris Devito

2 women dancing at the After Party

Registration Package Options

Our commitment to elevating your experience is steadfast, and we are excited to announce the continuation of our curated Experience Packages and Duo Packages, thoughtfully designed for our esteemed SITE SoCal Members. These packages offer a spectrum of access to the event, ensuring a tailored fit for your preferences.

#1) Member Table Experience Package $6,750.00
Includes the following:

  • Hotel Accommodations for (2) Nights for (4) Planners and NEWLY ADDED (2) nights for (1) Table Host at the Host Hotel
  • Admission to Welcome Reception
  • Admission to Fun in the Sun
  • Admission to Come Together Breakfast
  • Gifting Experience for YOU and Your Guests
  • Admission to Give Back Get Back
  • Admission to SITE Takes Palm Springs
  • (1) Table at the Charity Gala Dinner for (8) Guests (SITE SoCal to Provide Table Décor)
  • Admission to After Party
  • Name Recognition as Table Host

+ As a reminder you are also responsible for a donation of Two (2) Items Valued at $500 each. (If a hotel stay donation, 2-nights minimum for each)

Additional Supplier Hotel Accommodations will be available at a Discounted Rate. Web link will be provided. (Based Upon Availability, Individual Pay On Own)

+ Please note, if your table has more than (4) Planners, you will be charged an additional $850 per Planner which will include Hotel Accommodations for 2 nights. If you have less than (4) Planners, you will not be refunded. If your Table has more than (4) Suppliers you will be charged an additional $650 per Supplier, hotel accommodations will not be provided, individuals pay on own.

Woman calling out the winning number in raffle drawing.

#2) Supplier + Planner Member Duo Package $1,550.00
Includes the following:

  • Hotel Accommodations for (2) Nights for (1) Planner
  • Admission to Welcome Reception
  • Admission to Fun in the Sun
  • Admission to Come Together Breakfast
  • Gifting Experience for YOU and Your Guests
  • Admission to Give Back Get Back
  • Admission to SITE Takes Palm Springs
  • (2) Seats at The Charity Gala Dinner (SITE SoCal to Provide Table Décor)
  • Admission to After Party

+ As a reminder you are also responsible for a donation of One (1) Item Valued at $500 each. (if a hotel stay, 2-nights minimum)

+ Your Supplier Hotel Accommodations will be available at a Discounted Rate, Web link will be provided. (Based Upon Availability, Individual Pay On Own)

+ Please note the Duo Package must include (1) Supplier and (1) Planner.

Additional Items

Sponsor Showcase
Member Price $500
Non-Member Price $1,000

Member Golf Foursome

Member Golf Twosome

Woman cheering excitedly because she won the raffle
a group of happy SITE SoCal members with drinks at the Holiday Event & Charity Gala.

Hotel Accommodations

Planner Reservations

Reservations will be made through Event Registration for December 13-15. Additional nights can be reserved on own, and are subject to availability.


SITE SoCal has reserved one hotel room for December 13 - 15th at the host hotel for the supplier who purchased an Experience Package. Additional rooms for suppliers will be available at a discounted rate for our suppliers who purchased an Experience Package or Duo Package. Due to venue availability this year we have discounted rooms available for December 13-15, at the following properties:

Miramonte Resort & Spa Indian Wells rate of $279.00 with a discounted $10.00 Resort Fee. Please call 855-820-0744 and let them know you’re with the “SITE Southern California Group” before November 13.

Hyatt Regency Indian Wells rate of $289.00 with a discounted $10.00 Resort Fee. Call 800-233-1234 before November 22.

These rooms will be on a first come, first serve basis, and will sell out.

group of happy people at a party

In Conjunction With (ICW) Events

Our goal as SITE SoCal members is to support our focus of giving back. If you are attending our event, we will now require approval for any ICW events that are in conjunction with our SITE SoCal Holiday Event such as hospitality suites, large group events, etc. Our sponsors are our lifeline to the continued success of the SITE SoCal Holiday Event, and we want to ensure they get the exposure that they paid for as well as our charities.

Should you wish to host an ICW during the event, a donation is required in good faith to SITE SoCal based upon your ICW budget. Our recommendation is ~ 10% of your ICW budget. Events, time and location to be approved with SITE SoCal Board of Directors. Please direct all ICW questions to our President, Liz Smith at

applauding crowd at awards dinner

Preliminary Agenda

(times + details are subject to change)

Wednesday, December 13, 2023
9:00 AM - 1:00 PM Golf Tournament
1:59 - 7:00 PM Registration
2:00 - 5:00 PM Sponsor Showcase + Planner Only Lounge
Don’t miss this unique chance to interact with our special sponsors!
7:00 - 9:00 PM Welcome Reception
Let’s get this party started!
9:00 - 11:59 PM Mix & Mingle
Continue the fun with acoustic music and libations (on own).
Thursday, December 14, 2023
7:00 AM - 5:00 PM Registration
7:30 - 9:00 AM Come Together Breakfast
Welcome the day with a delicious breakfast al fresco.
SPONSORED BY: Hotel Corque & The Hadsten
8:00 AM - 12:00 PM Gifting Experience
Don’t forget to stop by our Gifting experience to pick out your personalized swag. We all need a little treat for ourselves during the holiday season and SITE SoCal is treating you, our guests.
8:30 AM - 1:00 PM Give Back Get Back
* All Day
SPONSORED BY: California DMO Alliance
9:00 - 10:30 AM Fun in the Sun
Guided fitness activities will help us focus on self-care. Choices are:
• Pilates Bootcamp
• Tai Chi
• Say No To Stress
• Cardio Hip Hop
SPONSORED BY: Visit Anchorage Alaska
11:30 AM - 3:00 PM SITE Takes Palm Springs
Enjoy the best of Palm Springs with these exciting opportunities...
• Brewery Tour
• Living Desert Zoo & Gardens
• Red Jeep Tour
• Earthquake Canyon Bike Tour
6:00 - 7:00 PM Charity Gala Reception
Come decked-out and dazzling forour formal reception and dinner, where the goal is to raise money for our selected charities.
7:00 - 9:30 PM Charity Gala Dinner
9:30 PM - 11:59 PM After Party
A not-to-be-missed wild card event to wind down the evening and wrap up yet another memorable Holiday Event.
Friday, December 15, 2023
8:00 - 10:00 AM Auction Check-out
If you didn't collect your auction winnings the night before, you can still collect them as you depart.


Variety – the Children’s Charity of the Desert

Formed in the Coachella Valley in 1987, Variety – the Children’s Charity of the Desert is dedicated to promoting the health, mobility, independence and social inclusion of special needs and disadvantaged children throughout the Coachella Valley. By providing life-enriching assistance to Coachella Valley children, Variety hopes to help children experience all the joys of childhood while growing to become confident, independent and free to access all that the world has to offer.

Our vision is that all children, regardless of ability or income, are able to actively participate in their communities and experience all the joys that come with being a kid. We believe that all children should have support to reach their full potential.

i5 Freedom Network

Since 2015, the i-5 Freedom Network has been working to empower survivors of human trafficking, equip hotels with the tools to identify and safely report suspected trafficking activity, and mobilize entire communities to take informed action to end human trafficking.

Our founder, Brenda Wells, was impacted by the prevalence of human trafficking globally and locally and was stunned to discover the lack of services and resources for survivors once they had been "rescued" from the life of trafficking. Without vocational training, reliable transportation, job placement support, and a sustainable income, survivors are at high risk of recidivism when adequate services are absent.

Today, the i-5 Freedom Network has provided critical training and resources for more than 400 English- and Spanish-speaking stabilized participant survivors annually, the tools for thousands of workers in the hospitality industry to become heroes in the fight against human trafficking, and engagement opportunities for the public at large to be aware of the warning signs and how to take action. Located in San Clemente, CA and led by an engaged Board of Directors and a dedicated team of volunteers, the i-5 Freedom Network has become an integral part of the healing process for human trafficking survivors throughout the greater Orange County and Southern California area and a powerful ally in the fight to end human trafficking.


We are delighted to present an array of exclusive sponsorship opportunities that will propel your brand into the spotlight. Aligning your company with this prestigious event promises unparalleled exposure and a unique chance to leave an indelible mark on this remarkable gathering.

This is a coveted event that is expected to sell out! A limited number of sponsorship opportunities are left for the 2023 Holiday Event.

If you are interested in sponsoring, please email Tammy Bucklin, Director of Sponsorship at

Presentation of the charity donation check

Strategic Sponsor Packages

Gold Sponsorship - Sold Out
Silver Sponsorship - Sold Out
Bronze Sponsorship - Sold Out

Event Experience Sponsor Packages

Registration + Planner Lounge Sponsor - Sold Out
Come Together Breakfast Sponsor - Sold Out
The After Party Sponsor - Sold Out
Fun in the Sun Sponsor - Sold Out
SITE Takes Palm Springs - Sold Out

Group of people goofing off at the step and repeat
In-Kind Sponsors for the below items are always welcomed
  • Decor
  • Entertainment
  • Team Building/Wellness activations
  • Local CSR Activity
  • Audio Visual
  • Room Drops & Gifting

Another important way we raise funds for the SITE SoCal Chapter and our deserving charities is through our live auction packages and raffles.

A huge thank you to our current 2023 Holiday Event Sponsors!!

Host Sponsors

Strategic Sponsors

Gold Sponsors

Silver Sponsors

Bronze Sponsors

Event Experience Sponsors

Registration + Planner Lounge
ALHI Luxury Global Sales
Come Together Breakfast
Hotel Courque
Come Together Breakfast
The Hadsten
Fun In The Sun
Visit Anchorage Alaska
Gifting Experience
Global Gifting - Premier Corporate Engagement
SITE Takes Palm Springs
Visit Greater Palm Springs - find your oasis
Give Back Get Back
California DMO Alliance
Event Sponsor
Club Med
Event Sponsor
Visit Carlsbad California
Event Sponsor
Kimpton Seafire Resort + Spa, Seven Miles Beach, Grand Cayman
Event Sponsor
BWH Hotels
Event Sponsor
Marriott Resort Grand Cayman

In-Kind Sponsors

When December 13-15, 2023
Where Renaissance Esmeralda Resort + Spa
44400 Indian Wells Lane
Indian Wells, CA 92210